Privacy Statement
This Privacy Statement applies to the processing of personal data of job applicants and potential candidates.
Last updated: January 2024
Data Controller
Decipher Financials (hereinafter “Decipher Financials”) is the data controller for processing your personal data, depending on where you apply.
What personal data do we collect and process?
We process the following categories of personal data as part of our recruitment process:
Personal data provided by you as part of your application, such as:
- Basic information such as your name, the position you are applying for, and contact information such as email address, telephone number, and postal address.
- Answers to any questions in the application form.
- Personal data included in your CV and personal letter, such as data on education, prior employment, and relevant skills.
- Other information you have provided, such as certificates or your photo.
Personal data related to your interactions with us, such as:
- Information about your interactions with us, such as personal data shared during the interview.
- Personal data related to the evaluation of your suitability for the position.
- Personal data related to the progress of the recruitment process.
How do we collect your information?
In most cases, personal data is provided directly by the candidate.
Prior to the recruitment process, our recruiters may collect personal data about potential candidates online, provided that candidates have made this information public. For instance, we may find the profile of a potential candidate on a professional social media website, such as LinkedIn, and contact them about suitable roles. In some cases, we may also receive personal data from recruitment agencies or headhunters.
For what purpose do we process personal data?
We process personal data to evaluate your application, make hiring decisions, and communicate with you during the recruitment process. Additionally, personal data is processed for recordkeeping related to recruitment.
The processing is based primarily on our legitimate interest in carrying out recruitment activities. We may also process personal data based on your consent. When processing is based on your consent, you have the right to withdraw your consent at any time. If the recruitment process results in your employment, we may process personal data to prepare for entering a contractual relationship with you.
Data security
We are committed to providing a secure and safe environment for personal data and confidential information. Access to recruitment-related data is restricted on a need-to-know basis to employees involved in the recruitment process.
Use of subcontractors and disclosures of personal data
We use third-party service providers for our recruiting software. Personal data may also be shared with third-party service providers involved in the recruitment process, such as providers of aptitude assessments.
Your rights
If you have submitted personal data to Decipher Financials, you may have the right to:
- Access your personal data held by Decipher Financials. If the data is incorrect, you may request corrections.
- Request that Decipher Financials delete your personal data or restrict its use.
- Object to Decipher Financials’ processing of your personal data.
- Withdraw your consent to processing (if based on your consent). Upon withdrawal, your application and related data will be removed from our recruitment system.
- File a complaint with a competent supervisory authority regarding the processing of your personal data.
Contact details
If you have questions about the recruitment process, please get in touch with the contact person mentioned in the job advertisement.
